Vestry minutes – 6/16/2015 meeting

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June 16, 2015

Vestry Members:  Mike Cotter, Nancy Flowers, Eddie Grim, Helen Hankins, Sue Kelly, Mary Merrill, Michael Mittelstaedt, Donna Olendorf, John Strickler, Jeff Tibbits, Chuck Wolterink (Absentees in Italics)

Guests Present:  Mark Stackable, Dave Triplett-EPS (Engineered Protection Systems)

Staff Present:  Ann Hackett

Clergy Present:  Katheryn King, Daniel Richards

Check-in, Scripture & Study:  Daniel started with a check-in and each vestry member shared what was going on in his/her life.  Daniel posed the question of how do we pray for the church.  Discussion ensued. Every church has an angel.  Daniel suggested we pray for the health of Grace’s angel.

Agenda:  Approved.  Minutes of the May 19th meeting approved.


Treasurer’s Report:  Mark Stackable reported that the finance committee reviewed the May financial reports.  There continues to be a spirited interest in looking at other investment advisors to compare with FIM.  The investment companies must be investing in a socially responsible manner and be able to provide growth as well as income.  Mark and John Lien will put together a report with the following questions in mind.

  • Can FIM meet the guidelines mentioned above?
  • What are Grace’s investment objectives with fund allocation?
  • How does FIM compare to Arcadia (Diocesan investment advisor)?

The vestry will take time to review this once the report is available.  This information will have an impact on determining the 2016 budget in the fall.

Rector’s Report:  Daniel shared the Tapas Talks have been remarkably consistent in terms of what people love about Grace, what should be preserved, and what should be added.  Parishioners have been supportive of the proposed changes to the Sunday service schedule.

  • 7:30 AM……….Morning Prayer
  • 9:00 AM……….Book of Common Prayer traditional hymn-based service
  • 10:00 AM………Education and Sunday School
  • 11:00 AM………Book of Common Worship family song-based service

The 5:00 Saturday service will remain the same.  A trial run will begin in Advent.

Daniel said there are willing parishioners who would like to be trained in the Stephen Ministries program but no one has stepped forward, as of yet, for the ALPHA Course.

Associate Rector Report:  No report

New Business:  Ann suggested we allow our guest, Dave Triplett from EPS (Engineered Protection Systems, Inc.), to make his presentation at this time.  Dave had the opportunity to tour, evaluate, and map out a proposed updated security system for GEC.  It was determined our outdated, analog system is not worth fixing.  The new system would have the following:

  • Digital system that is networkable
  • Thumb drives can be used
  • GEC owns the equipment, EPS maintains and updates for as long as we maintain the agreement-purchasing, rather than leasing, is more cost effective
  • Battery back-up
  • System can be moved if our office moves
  • Start with a basic package that can build into the future
  • Four camera system-$2,731 and an eight camera system is $4,593-EPS has given GEC a 14% discount

Parish Administrator Report:  The vestry discussed the EPS Video Security presentation.  There was agreement that keeping our personnel safe is important and the security system can act as a deterrent in addition to providing video feedback, if needed.  It was suggested we install a 16 camera base but start with 5 cameras; 3 indoor and 2 outdoor.

Motion by Donna, seconded by Helen to approve $4,000 from the GEC Foundation investment account net income (June-Dec 2014) to design an EPS Video Security System for GEC.  Motion approved. Ann will work with EPS to put together a specific package.

Motion by Eddie, seconded by Michael to approve the election of the 2015 Foundation Board as identified on the roster presented.  Motion approved.

Motion by Eddie, seconded by Donna to use the remaining $1,832.92 from the GEC Foundation investment account to be divided and given as follows:

  • Rector’s Discretionary Fund-$1,200
  • Friday Lunch/Pantry-$632.92

Motion approved.

Motion by Helen, seconded by Jeff to accept the grant of $21,145 from St. John’s Episcopal Church in Midland, MI for the Jubilee House.  Motion approved.

Motion by Donna, seconded by Eddie to accept the Parish Administrator’s report.  Motion approved.

Senior Warden Report:  Donna wondered if we need to replace the vacated vestry seat of Dixie Stephen.  Could we function as a vestry with eleven instead of twelve members?  Discussion.  One suggestion was to look at the three remaining candidates and ask the person with the next highest number of votes from the parish.  Daniel asked us to pray about it and decide at our July meeting.

Junior Warden Report:  Jeff shared there are many parishioners who are interested in starting a Capital Campaign at GEC.  The Stewardship Committee is looking into this.

Old Business:  None  

Forum for Congregational Concerns:  Need for major Capital Campaign for long term major projects at GEC.

Core Ministry Reports:  

Worship:  Kathy Will submitted a letter asking to purchase a set of The Oxford Easy Anthem Book for the Chancel Choir at a cost of $400.  She has sufficient money in her budget to make this purchase but requests approval from the vestry.

Motion by Chuck, seconded by Michael to approve the music expenditure request.  Motion approved.

Follow-up & Follow-Through:

  • Ann and Erika will work with EPS to design a security package and determine the location of cameras with the cost of the package not to exceed $4,000.
  • Daniel will present information summarizing the Tapas Talks as well as a financial update to the congregation on July 19.
  • A decision will be made at the July vestry meeting on Dixie Stephen’s vacated vestry seat.
  • Courtesy calls will be made to absent vestry members to update them on today’s meeting:  Donna will call Nancy, Helen will call Mary, and Sue will call John.

Process Evaluation:  None given

Compline followed by dismissal at 9:05

Respectfully submitted,

Sue Kelly

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